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Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Center Administrative Assistant to join the team! In this role you will support daily operations by managing payroll processes, tracking productivity, maintaining employee records, and coordinating administrative functions. This role also supports safety initiatives and front office operations. The position reports to the Assistant Manager of DC Administration.

This role is required to be in office five days a week. The schedule for this role may vary based on business needs, including early morning shifts on payroll processing days (e.g., Mondays) and additional hours during special projects or events. 

Pay range

$18.00 - $22.00 an hour

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training and experience, will determine the final salary for potential new hires.  

WHAT YOU'LL DO

Maintain daily and weekly productivity reports and payroll records
Review and correct timekeeping records; ensure attendance and PTO are accurately recorded
Reconcile payroll discrepancies and maintain related documentation
Partner with Human Resources and Legal to support employee documentation, including disciplinary actions, performance reviews, transfers, terminations, and workers’ compensation claims
Maintain confidential employee records for 300+ associates
Assist associates with payroll, benefits, and injury-related questions
Review and reconcile invoices to ensure accurate and timely payment
Support new hire orientation and employee programs (e.g., carpool initiatives)
Purchase and maintain inventory of office and operational supplies for the DC
Plan and coordinate company events and employee engagement activities
Provide front desk and lobby support as needed
Create and maintain reports and presentations using Excel and PowerPoint
Support supervisors with administrative and clerical tasks, including system access and

WHAT YOU'LL NEED

• Associate degree preferred or equivalent work experience
• Minimum of 2 years of administrative experience
• Strong analytical, math, and problem-solving skills
• Proficiency in Microsoft Office, especially Excel and PowerPoint
• Ability to work in a fast-paced environment
• Highly organized, detail-oriented, and proactive
• Effective verbal and written communication skills; ability to collaborate in a team environment
• Strong time management skills with the ability to meet deadlines and prioritize tasks
• Adaptable and able to maintain composure under pressure
• Demonstrates accountability, initiative, and a solution-oriented mindset
• Ability to sit, stand, walk, bend, and lift up to 10 pounds regularly and up to 30 pounds occasionally