Payroll Tax Accounting Supervisor

Hot Topic HQ - City of Industry, California - Full-time


We are looking for a dynamic Payroll Tax Accounting Supervisor to join our team to assist with the day to day supervision and support of our Payroll Admins!   We are seeking someone who is adaptable and thrives in a fast-paced retail environment. you will be the main point of contact for payroll tax and account reconciliation questions. You will work cross-functionally to build strong partnerships with both internal and external customers.

 Pay range starting at $85-$90k

Please note the pay range for this position starts as listed in the job posting, but other factors such as an individual’s education, location, meeting the minimum job requirements for the role, training and experience will determine the final salary for potential new hires.


  • Manages the payroll taxes, accounting reconciliations, and GL reporting.
  • Ensure continuous process improvement; consistently solve problems to streamline processes to work more seamlessly. Identify areas of improvement to maintain measurements of effectiveness on current processes against benchmark metrics.
  • Implements, maintains, and reviews payroll processing and accounting systems to ensure timely and accurate processing of payroll transactions including salaries, benefits, garnishments, taxes, and other deductions.
  • Coordinate efforts between payroll, HR, and store operations to ensure proper flow of communication, SOX narratives, trainings, roll outs and maintenance of employee data.
  • Works with Payroll Admins to ensure employees are assigned to the correct taxing authority.
  • Performs quarterly and annual reconciliations of Federal and State tax filings, including annual W-2’s.
  • Review checks for approval. Load daily positive pay and electronic ACH’s. Balance totals, catch variances. Run daily reports on ACH returns and reject fraudulent checks that might come through in WF
  • Works in partnership with Payroll Director to ensure compliance with applicable government regulations, including the timeliness and accuracy of required reporting and assessment of fees.
  • Responsible for training and developing the team. Including reoccurring touch bases and team meetings to discuss individual objectives aligned with the company, current tasks and upcoming projects and timelines. 


  • Associate degree in accounting or related disciplines.  CPP is preferred.
  • A minimum of 5 years of multi-state payroll experience, preferably in retail industry.
  • Previous supervisory experience preferred.
  • Strong MS Excel and payroll processing skills.
  • Solid math and problem-solving skills.
  • Ability to work in a fast pace environment
  • Illustrates a dedication to meeting requirements of internal and external customers, responding to all customer requests promptly and thoroughly.
  • Strong communication skills including ability to work in a team environment, give honest, direct feedback and is a solid verbal and written communicator.